Job Description
Join our dynamic team at City Innovate Partners as an Entry Level Administrative Assistant in the heart of San Francisco! This immediate opening is perfect for motivated individuals eager to launch their career in a fast-paced, collaborative environment. You'll be the backbone of our office operations, supporting executives and teams with exceptional organizational skills. We offer competitive compensation, comprehensive benefits, and growth opportunities within a forward-thinking organization. If you're detail-oriented, proactive, and thrive in administrative roles, apply now to start your professional journey with us!
Responsibilities
- Manage calendars, scheduling, and meeting coordination for executive team
- Handle incoming communications (phone, email, mail) with professionalism and efficiency
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes, including new hire paperwork and equipment setup
- Coordinate office supplies inventory and procurement as needed
- Support event planning and logistics for internal meetings and client functions
- Perform data entry and maintain accurate departmental records
- Collaborate with cross-functional teams to ensure seamless workflow operations
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to multitask effectively
- Strong written and verbal communication abilities
- Proven problem-solving skills with a customer-service mindset
- Ability to maintain confidentiality and handle sensitive information
- Valid work authorization in the United States