Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and launch your career in a supportive, growth-oriented environment. We're seeking motivated individuals to provide essential support to our operations while gaining invaluable professional experience in the heart of Oakland's thriving business district.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) with professionalism
- Prepare and distribute correspondence, reports, and presentation materials
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes and new hire documentation
- Support department heads with project coordination and deadline tracking
- Procure office supplies and manage inventory control
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced setting
- Professional demeanor with strong attention to detail
- Valid California driver's license (for occasional errands)