Job Description
Join our dynamic team at Northwest Business Solutions as an Entry Level Administrative Assistant! We're seeking motivated individuals to support our operations in Portland's vibrant downtown district. This role offers exceptional growth opportunities for recent graduates and career changers looking to build a foundation in business administration. Enjoy competitive benefits, flexible scheduling, and a collaborative work environment. Perfect for those with strong organizational skills and a passion for helping teams succeed.
Responsibilities
- Manage calendars, scheduling, and meeting coordination for department leadership
- Handle incoming communications via phone, email, and digital platforms
- Maintain organized filing systems (physical and digital) with strict confidentiality
- Process invoices, expense reports, and basic financial documentation
- Coordinate office supplies inventory and vendor relationships
- Support HR functions onboarding and employee records management
- Assist with special projects requiring data analysis and report preparation
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative support or relevant internship experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Detail-oriented with strong organizational abilities
- Ability to multitask and prioritize in fast-paced environments
- Professional demeanor with customer service mindset
- Valid Oregon driver's license (for occasional errands)