Job Description
Launch your administrative career with Innovate Solutions Inc., a leading tech firm in San Jose's vibrant downtown! We're seeking a detail-oriented Entry-Level Administrative Assistant to support our executive team and daily operations. This full-time role offers comprehensive training, growth opportunities, and a collaborative environment perfect for recent graduates or career changers. Enjoy competitive benefits, modern office amenities, and the chance to build foundational skills in office management and corporate support.
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel arrangements for executives
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain organized digital and physical filing systems
- Assist with onboarding processes and new employee coordination
- Support departmental projects through data entry and report compilation
- Coordinate office supplies inventory and vendor communications
Qualifications
- Associate's degree or equivalent administrative experience required
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment (printers, scanners, etc.)
- Positive attitude with willingness to learn new systems
- Reliable transportation to downtown San Jose location