Job Description
Join our dynamic team at Cityscape Solutions Inc., a leading Philadelphia-based firm providing innovative business solutions. We're seeking a motivated Entry Level Administrative Assistant to support our daily operations and contribute to our collaborative work environment. This role offers exceptional growth opportunities and hands-on experience in office administration. If you're organized, detail-oriented, and eager to build a career in professional services, we encourage you to apply.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person with professionalism
- Maintain digital and physical filing systems with strict attention to accuracy
- Assist with onboarding processes including new hire paperwork and equipment setup
- Prepare routine reports, memos, and correspondence using Microsoft Office Suite
- Support procurement processes for office supplies and vendor management
- Coordinate travel arrangements and expense reports for team members
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Strong written and verbal communication skills
- Exceptional organizational and time management abilities
- Ability to handle confidential information with discretion
- Previous internship or part-time administrative experience valued
- Proactive problem-solving approach and attention to detail
- Valid Pennsylvania driver's license (for occasional errands)