Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and kickstart your career in a thriving tech hub! We're seeking motivated individuals with no prior experience to provide essential support in our fast-paced San Jose office. This role offers comprehensive training, mentorship, and clear pathways for growth. Enjoy a collaborative environment where your organizational skills will shine while contributing to innovative projects. Benefits include health insurance, 401(k) matching, and professional development stipends. If you're detail-oriented, eager to learn, and ready to build your professional foundation, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications via phone, email, and in-person with professionalism
- Maintain organized digital and physical filing systems for documents and records
- Assist with basic bookkeeping tasks, expense reports, and invoice processing
- Prepare and distribute correspondence, presentations, and reports using MS Office Suite
- Support office operations including supply inventory and vendor coordination
- Coordinate travel arrangements and logistics for team members
Qualifications
- High school diploma or equivalent; college coursework a plus
- Strong typing proficiency (40+ WPM) and basic MS Office skills
- Exceptional organizational abilities and attention to detail
- Professional communication skills and customer service mindset
- Ability to multitask and prioritize in a fast-paced environment
- Proactive problem-solving and willingness to learn new systems
- Reliable transportation and punctual work ethic