Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Office Assistant in the heart of Virginia Beach! We're seeking a highly organized professional to support our daily operations and ensure seamless office functionality. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for growth in a supportive environment. If you're passionate about administrative excellence and thrive in a fast-paced setting, we encourage you to apply today!
Responsibilities
- Manage incoming communications including calls, emails, and correspondence with professionalism and efficiency
- Coordinate office calendars, schedule meetings, and maintain appointment systems
- Process administrative paperwork, including expense reports, invoices, and employee records
- Support inventory management and office supply procurement
- Assist with onboarding new team members and orientation processes
- Prepare and distribute reports, presentations, and business documents
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to multitask effectively
- Strong written and verbal communication abilities
- Experience with office equipment (copiers, scanners, printers)
- Ability to maintain confidentiality and handle sensitive information