Job Description
Join our dynamic team as an Administrative Assistant in San Jose and start your career tomorrow! InnovateHR Solutions is seeking a highly organized professional to provide critical support to our fast-paced tech division. This role offers immediate start date for exceptional candidates ready to make an impact. Enjoy competitive pay, comprehensive benefits, and a collaborative work environment in the heart of Silicon Valley.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit professional correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office inventory management, procurement, and vendor relationship maintenance
- Act as primary point of contact for internal/external communications and inquiries
- Coordinate departmental meetings, events, and logistics with precision
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support onboarding processes and HR administrative tasks as needed
Qualifications
- Minimum 2 years administrative support experience in corporate or tech environment
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in fast-paced settings
- Associate's degree or equivalent administrative certification preferred
- Experience with scheduling software (Calendly, etc.)
- Proven ability to maintain confidentiality and handle sensitive information