Job Description
We're seeking a highly motivated Administrative Assistant to join our dynamic team in Baltimore, MD. This immediate hire position offers competitive compensation, comprehensive benefits, and a fast-paced environment where you can make an immediate impact. As the backbone of our operations, you'll ensure seamless office functionality while supporting our executive team with precision and professionalism.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Prepare and distribute correspondence, reports, and presentation materials
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office logistics including supplies, equipment maintenance, and vendor relations
- Support onboarding processes and new employee integration
- Assist with budget tracking and expense report processing
Qualifications
- Associate's degree or equivalent experience in administrative support
- 3+ years of proven administrative assistant experience
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Discretion and confidentiality handling sensitive information
- Ability to thrive in fast-paced, deadline-driven environments