Job Description
Join our dynamic team in the heart of Oakland as an Administrative Assistant and launch your professional journey! We're seeking a motivated individual to support our daily operations in a fast-paced environment. This role offers comprehensive training, competitive benefits, and clear growth pathways within our expanding organization. Perfect for recent graduates or career changers looking to build administrative expertise while contributing to meaningful projects.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support onboarding processes for new team members
- Assist with basic bookkeeping tasks and expense report processing
- Coordinate office supplies inventory and vendor communications
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively in a fast-paced setting
- Professional demeanor with customer service focus
- Basic knowledge of office equipment (copiers, scanners, etc.)