Job Description
Join our dynamic team at Boston Innovations Group as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to provide exceptional support to our executive team and ensure seamless office functionality. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of downtown Boston.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle complex travel arrangements
- Prepare, edit, and distribute professional correspondence and confidential documents
- Oversee office inventory, procurement processes, and vendor relationships
- Serve as primary point of contact for internal and external communications
- Coordinate onboarding processes for new hires and maintain employee records
- Support financial tasks including expense reports and invoice processing
- Implement and maintain efficient office procedures and digital filing systems
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines simultaneously
- Discretion when handling confidential information
- Associate's degree or equivalent professional certification preferred