Job Description
Join our dynamic team at Pacific Northwest Solutions as an Administrative Assistant and become the backbone of our operations in the heart of Portland! We're seeking a highly organized and proactive professional to provide essential support to our executive team and department heads. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a collaborative work environment in one of America's most vibrant cities. If you excel at multitasking, thrive in fast-paced settings, and want to make an immediate impact, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentation materials
- Oversee office inventory management, procurement of supplies, and vendor relationship maintenance
- Act as primary point of contact for internal and external communications, ensuring timely responses
- Coordinate departmental meetings, events, and logistics including catering and technology setup
- Maintain confidential files, records, and databases with strict adherence to data protection protocols
- Support financial processes including expense report processing, invoice tracking, and budget assistance
Qualifications
- Minimum 3 years of progressive administrative support experience in a professional environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with demonstrated ability to prioritize competing deadlines
- Proven experience with calendar management, travel coordination, and logistics planning
- Strong written and verbal communication skills with polished professional demeanor
- Ability to handle sensitive information with discretion and maintain confidentiality
- Associate's degree or equivalent combination of education and experience required