Job Description
Join our dynamic team in Tulsa as an Administrative Assistant and launch your career in a supportive, growth-oriented environment. We're seeking a motivated individual to provide essential support across our office operations. This role offers comprehensive training and clear pathways for advancement within our organization. Enjoy competitive benefits, flexible scheduling options, and a collaborative workplace culture that values professional development.
Our ideal candidate is detail-oriented, tech-savvy, and passionate about creating efficient workflows. You'll gain hands-on experience with industry-standard tools while supporting our executive team and departmental functions. This position is perfect for recent graduates or career changers looking to build a strong foundation in business administration.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with strict confidentiality
- Process expense reports, invoices, and purchase orders
- Prepare routine correspondence, reports, and presentation materials
- Coordinate office logistics including supply inventory and equipment maintenance
- Support cross-departmental projects and event planning initiatives
- Perform data entry and maintain accurate database records
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years of administrative or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize competing deadlines
- Professional demeanor and positive problem-solving approach
- Willingness to learn new technologies and systems