Job Description
Launch your career with CityScape Solutions, a dynamic Philadelphia-based firm committed to urban innovation. We're seeking a motivated Administrative Assistant to support our growing operations. This role offers comprehensive training and clear pathways for advancement within our collaborative environment. Enjoy competitive benefits, professional development opportunities, and the chance to work in the heart of Philadelphia's thriving business district.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Handle incoming communications via phone, email, and in-person interactions
- Prepare and distribute professional correspondence, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate logistics for meetings, events, and business travel arrangements
- Process invoices and expense reports ensuring financial accuracy
- Support onboarding processes for new team members
Qualifications
- Associate's degree or equivalent combination of education/experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask in a fast-paced environment
- Professional demeanor and customer service mindset
- Basic knowledge of office equipment (printers, scanners, etc.)
- Reliability and punctuality as core work ethic