Job Description
Join our dynamic Chicago team as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our executives and ensure seamless office functions. Enjoy competitive benefits, growth opportunities, and a collaborative environment in the heart of downtown Chicago.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and distribute confidential correspondence, reports, and presentation materials
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Handle incoming communications via phone, email, and in-person with professionalism and discretion
- Support onboarding processes and maintain accurate employee records
- Assist with event planning and meeting logistics for internal and external stakeholders
Qualifications
- Associate's degree or 3+ years of administrative experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication skills with attention to detail
- Proven ability to handle confidential information with discretion
- Experience with scheduling tools (e.g., Calendly) and office management software