Job Description
Join Boston's premier administrative team and unlock your potential with a competitive compensation package! We're seeking a highly organized Administrative Assistant to support our fast-paced executive office. This role offers a $5,000 sign-on bonus for qualified candidates who start by October 1st, plus comprehensive benefits including health insurance, 401(k) matching, and professional development stipends.
Our collaborative environment values initiative and growth, providing clear pathways to advancement. You'll work directly with C-suite executives on high-impact projects while gaining exposure to Boston's dynamic business landscape. Enjoy hybrid work flexibility and modern office amenities in the heart of downtown.
Responsibilities
- Coordinate executive calendars, meetings, and travel arrangements
- Manage confidential documentation and digital filing systems
- Process invoices, expense reports, and vendor communications
- Prepare professional correspondence, reports, and presentation materials
- Onboard new hires and maintain office inventory/supplies
- Support cross-departmental projects with data compilation and analysis
- Act as primary liaison for internal and external stakeholders
Qualifications
- Associate's degree or equivalent administrative experience
- 3+ years in executive support or administrative roles
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written/verbal communication and discretion
- Proven ability to manage competing priorities in deadline-driven environments
- Experience with office management software (e.g., Asana, Salesforce)
- Boston-based candidates preferred; hybrid schedule available