Job Description
Join our dynamic team at Memphis Innovations Group as an Administrative Assistant and become the backbone of our operations! We're seeking a detail-oriented professional to support our executive team and ensure seamless office functionality. This hybrid role (3 days in-office, 2 remote) offers growth opportunities in a fast-paced environment where your organizational skills directly impact our success.
Enjoy competitive benefits including health insurance, 401(k) matching, and professional development stipends. Our downtown Memphis location puts you at the heart of the city's vibrant business district.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office inventory, procurement, and vendor relationship management
- Coordinate meetings, including agenda preparation, minute-taking, and follow-up action items
- Serve as primary point of contact for internal and external communications
- Maintain digital and physical filing systems with strict adherence to compliance protocols
- Support onboarding processes for new team members
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Experience with calendar management and travel coordination
- Knowledge of office management principles and procedures
- Ability to handle confidential information with discretion
- Proven problem-solving and decision-making capabilities