Job Description
Join our dynamic team at Innovate Solutions Group as an Administrative Assistant and kickstart your career in a supportive, growth-oriented environment. We're seeking a motivated individual to provide essential support across our Philadelphia office operations. This role offers hands-on experience with office administration, client communication, and project coordination—perfect for recent graduates or career changers. Enjoy competitive benefits, professional development opportunities, and a collaborative workplace culture in the heart of Center City.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person interactions
- Prepare and distribute professional correspondence, reports, and presentations
- Maintain organized filing systems (digital and physical) for confidential documents
- Assist with onboarding processes and new hire orientation materials
- Coordinate office supplies inventory and vendor relationships
- Support event planning and logistics for internal meetings and client functions
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 1-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and positive client interaction approach
- Basic knowledge of office equipment (printers, scanners, copiers)