Job Description
Join our dynamic team as an Administrative Assistant and launch your career in Oakland's thriving business district. We're seeking a motivated professional to provide essential support to our operations department. This full-time role offers growth opportunities, competitive benefits, and a collaborative work environment in the heart of downtown Oakland. Perfect for recent graduates or career changers looking to build administrative expertise.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Process invoices, expense reports, and maintain financial records
- Prepare, edit, and distribute professional correspondence and documents
- Organize office operations and maintain inventory of supplies
- Support onboarding processes and coordinate office events
- Collaborate with cross-functional teams to ensure seamless operations
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Attention to detail and accuracy in all tasks
- Professional demeanor with customer service focus