Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant and become the backbone of our operations in sunny Virginia Beach! We're seeking a highly organized professional to support our executive team and ensure seamless office workflows. This full-time role offers competitive compensation, comprehensive benefits, and a collaborative work environment where your contributions are valued.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications including phone calls, emails, and mail with professionalism
- Maintain digital and physical filing systems for confidential documents
- Assist with onboarding processes and new employee orientation
- Prepare and distribute meeting materials, agendas, and minutes
- Coordinate office supplies inventory and vendor relationships
- Support budget tracking and expense report processing
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proven problem-solving and multitasking capabilities