Job Description
Join our dynamic team at Urban Solutions Group as an Administrative Assistant and kickstart your career in Portland's thriving business district. We're seeking a motivated individual to support our daily operations with precision and enthusiasm. This role offers hands-on experience in office management, client relations, and project coordination within a collaborative, fast-paced environment. You'll gain invaluable skills while contributing to meaningful initiatives that impact our community.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive team
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute professional correspondence, reports, and presentation materials
- Maintain organized digital and physical filing systems
- Assist with onboarding processes and new hire orientation
- Support event planning and logistical coordination for client meetings
- Procure office supplies and manage inventory
- Collaborate with cross-functional teams on special projects
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced setting
- Positive attitude with willingness to learn new systems
- Valid Oregon driver's license (occasional local errands required)