Job Description
Join our dynamic team at City Innovations Group as an Administrative Assistant and kickstart your career in Philadelphia's thriving business district. We're seeking a motivated individual to provide essential support to our operations team in a fast-paced, collaborative environment. This role offers growth opportunities and hands-on experience in office management, client relations, and project coordination. If you're detail-oriented, tech-savvy, and passionate about administrative excellence, we encourage you to apply!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person with professionalism
- Prepare and distribute correspondence, reports, and confidential documents
- Maintain digital filing systems and ensure data accuracy in CRM platforms
- Assist with event planning, travel arrangements, and vendor coordination
- Support onboarding processes and inventory management of office supplies
- Collaborate cross-functionally on administrative projects and process improvements
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years of administrative or office support experience (internships acceptable)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in deadline-driven environments
- Professional demeanor with customer service focus
- Basic knowledge of office equipment (printers, scanners, phone systems)