Job Description
Join our dynamic team at Baltimore City Solutions as an Administrative Assistant and launch your career in a supportive, growth-oriented environment. We're seeking motivated individuals ready to contribute to our mission of delivering exceptional service to the Baltimore community. This role offers comprehensive training, competitive benefits, and clear pathways for advancement within our organization.
As a key member of our operations team, you'll gain hands-on experience in office management, client relations, and organizational systems. Our collaborative workplace culture values innovation and professional development, making this ideal for recent graduates or career changers seeking to build administrative expertise.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Maintain digital and physical filing systems ensuring accurate record-keeping
- Process expense reports, invoices, and purchase orders following company protocols
- Assist in onboarding new hires with orientation materials and office setup
- Collaborate with cross-functional teams on project documentation and reporting
- Support event planning and logistics for client meetings and company functions
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong organizational skills with attention to detail and accuracy
- Excellent written and verbal communication abilities
- Ability to multitask in a fast-paced environment while maintaining composure
- Customer-focused mindset with problem-solving aptitude
- Valid Maryland driver's license (occasional local travel required)