Job Description
Join our dynamic team as an Administrative Assistant at Global Solutions Inc. in downtown Chicago! This is a fantastic opportunity for recent graduates or career changers to gain hands-on experience in a fast-paced corporate environment. You'll be the backbone of our office, ensuring seamless operations while supporting executive teams across departments. We offer competitive benefits, professional development programs, and a collaborative culture that values growth and innovation.
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel arrangements for department leadership
- Handle incoming communications via phone, email, and in-person interactions
- Prepare, edit, and distribute professional correspondence and documentation
- Maintain organized filing systems (digital and physical) for records and reports
- Assist with onboarding processes including equipment setup and orientation materials
- Coordinate office events, meetings, and vendor relationships
- Support data entry and basic report compilation using Microsoft Office Suite
Qualifications
- High school diploma or equivalent; associate's or bachelor's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Proactive problem-solving and time management skills
- Ability to handle confidential information with discretion
- Positive attitude and willingness to learn new systems/processes