Job Description
Launch your administrative career with Indianapolis Business Solutions! We're seeking a motivated Administrative Assistant to join our dynamic downtown team. This entry-level role offers comprehensive training and clear pathways for growth within our organization. Enjoy a modern, collaborative environment where your organizational skills will directly impact our client relationships and operational efficiency. We provide competitive benefits, professional development opportunities, and a supportive culture that values your contributions.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Handle incoming communications including phone calls, emails, and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Process expense reports, invoices, and purchase orders with financial accuracy
- Prepare professional documents, presentations, and reports using MS Office Suite
- Coordinate office logistics including supplies, equipment, and vendor relationships
- Support onboarding processes for new team members
- Assist with special projects as directed by department managers
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- 0-2 years of administrative or office experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask effectively
- Strong written and verbal communication abilities
- Attention to detail with high accuracy in data entry and documentation
- Professional demeanor and customer service mindset
- Ability to adapt in a fast-paced environment with changing priorities