Job Description
Are you a highly organized professional seeking a rewarding career in San Diego, CA? Pacific Horizon Partners is looking for a dynamic Admin Assistant to join our expanding team. We pride ourselves on a collaborative culture and are offering a generous sign-on bonus to top-tier talent ready to make an impact.
In this role, you will be the heartbeat of our operations, ensuring smooth workflow and supporting senior leadership with precision and professionalism. If you thrive in a fast-paced environment and are looking for an opportunity that values your contribution, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare, compose, and edit correspondence, including emails, reports, and presentations.
- Handle incoming communications, including phone calls and emails, routing inquiries to the appropriate personnel.
- Organize and maintain filing systems, records, and databases to ensure data integrity and accessibility.
- Assist in the planning and execution of company events, team meetings, and corporate functions.
- Process expense reports and invoices with a high level of accuracy and attention to detail.
Qualifications
- Proven experience (2+ years) as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills with a professional demeanor.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- High school diploma required; Associate’s degree or Bachelor’s degree preferred.
- Ability to work independently while collaborating effectively with cross-functional teams.