Job Description
Join our award-winning team at Pacific Coast Professionals as an Administrative Assistant and receive a $2,500 sign-on bonus! We're seeking a highly organized professional to support our executive team in our vibrant downtown San Diego office. Enjoy competitive benefits, flexible scheduling, and a collaborative work environment where your contributions make a real impact.
This hybrid role offers 3 days in-office and 2 remote workdays weekly, with opportunities for growth into specialized administrative tracks. Our company culture values work-life balance and recognizes top performers with quarterly bonuses and advancement opportunities.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare confidential reports, correspondence, and presentations using Microsoft Office Suite
- Coordinate office operations including supply inventory, vendor management, and facility maintenance
- Act as primary liaison between departments and external partners
- Process expense reports, invoices, and maintain digital filing systems
- Support onboarding processes for new hires and coordinate team events
Qualifications
- 3+ years of administrative support experience in corporate or professional services
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage confidential information with discretion
- Experience with calendar management and scheduling tools
- Proven problem-solving and multitasking capabilities