Job Description
Join our dynamic team as an Admin Assistant and start making an impact immediately! Tampa Bay Executive Solutions is seeking a highly organized professional to support our fast-paced operations. This urgent opening offers the perfect opportunity to showcase your administrative skills while contributing to a thriving business environment. Enjoy competitive pay, flexible scheduling, and the chance to build lasting professional relationships in Tampa's vibrant business district.
Responsibilities
- Manage calendars and schedule meetings for executive team members
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute confidential documents and correspondence
- Maintain digital filing systems and ensure data accuracy
- Coordinate office logistics including supplies and equipment maintenance
- Assist with onboarding processes for new temporary staff
- Support event planning and meeting coordination
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional time management and organizational abilities
- Strong written and verbal communication skills
- Ability to handle sensitive information with discretion
- Proactive problem-solving approach
- Experience with scheduling software (e.g., Calendly)
- High school diploma or equivalent; associate's degree preferred