Job Description
Are you an organized, proactive individual looking to make an impact in a dynamic corporate environment? Apex Logistics & Operations is seeking a dedicated Admin Assistant to join our growing team in the heart of Seattle.
We are thrilled to offer a generous $2,000 Sign-On Bonus to all new hires to welcome you to the team! If you excel at multitasking, possess a sharp eye for detail, and thrive in a fast-paced setting, we want to hear from you.
Why Join Apex Logistics?
- Competitive Salary: $50,000 - $65,000 annually.
- Generous Benefits: Health, dental, and vision insurance.
- Sign-On Bonus: $2,000 paid upon successful completion of the 90-day probationary period.
- Growth Opportunities: Clear pathways for career advancement within the company.
In this pivotal role, you will serve as the backbone of our administrative operations, supporting executive leadership and ensuring seamless communication across departments.
Responsibilities
- Calendar Management: Manage complex calendars, schedule meetings, coordinate travel arrangements, and prepare itineraries for executives.
- Document Control: Draft, proofread, and edit correspondence, reports, presentations, and memos with a focus on accuracy and professionalism.
- Communication Hub: Handle incoming emails and phone calls, screen inquiries, and route messages to the appropriate team members or departments.
- Office Operations: Oversee office supplies inventory, coordinate with vendors for maintenance and services, and ensure a tidy, organized workspace.
- Data Management: Assist with data entry, maintain digital and physical filing systems, and generate basic reports using spreadsheets.
- Event Coordination: Plan and organize company events, team-building activities, and client meetings, including catering and venue arrangements.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree in Business Administration or related field preferred.
- Experience: Proven experience (2+ years) as an administrative assistant or in a similar support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software (e.g., Asana, Trello) is a plus.
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with clients and staff at all levels.
- Organization: Exceptional time management skills and the ability to prioritize tasks effectively in a fast-paced environment.
- Adaptability: A proactive approach to problem-solving and a willingness to take on new challenges as they arise.