Job Description
Join our dynamic Pittsburgh team as an Admin Assistant and receive an exclusive sign-on bonus! We're seeking a highly organized professional to support our executives and ensure seamless office operations. This role offers competitive compensation, comprehensive benefits, and a $2,500 sign-on bonus for qualified candidates who start before July 1st. Enjoy a collaborative environment in downtown Pittsburgh with opportunities for growth and professional development.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle confidential documents with discretion and maintain digital filing systems
- Process invoices, expense reports, and purchase orders using accounting software
- Act as primary point of contact for internal/external communications
- Coordinate office events, meetings, and facility management
- Prepare reports, presentations, and correspondence using MS Office Suite
- Support HR functions including onboarding and record maintenance
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years in administrative support role
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written/verbal communication abilities
- Experience with office management software (e.g., Salesforce, Asana)
- Ability to handle confidential information with discretion
- Pittsburgh local residency preferred