Job Description
Join Boston's premier administrative team with an exclusive sign-on bonus! We're seeking a detail-oriented Admin Assistant to support our dynamic operations in the heart of downtown Boston. This role offers competitive compensation, career growth opportunities, and a $5,000 sign-on bonus for qualified candidates who apply by October 31st. Enjoy a modern workspace with flexible hours and comprehensive benefits package.
As the backbone of our office, you'll collaborate with executives across departments while maintaining a productive and organized environment. If you're passionate about efficiency and thrive in a collaborative setting, this is your chance to launch your career in Boston's thriving business district.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications, emails, and correspondence with professionalism
- Perform data entry and maintain accurate records in CRM and document management systems
- Prepare reports, presentations, and confidential documents using Microsoft Office Suite
- Coordinate office operations, including inventory management and supply procurement
- Support onboarding processes and new employee orientation
- Manage travel arrangements and expense reports for executive team
Qualifications
- Associate's degree or equivalent combination of education and experience
- 2+ years of administrative support experience in a professional setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and confidentiality handling sensitive information