Job Description
We are seeking a detail-oriented and proactive Admin Assistant to join our expanding team in Oakland, CA. This is an Immediate Hire position designed for a self-starter who thrives in a fast-paced environment and is eager to contribute to our operational success. You will play a crucial role in ensuring our office runs smoothly and efficiently.
Why Apply?
- Competitive hourly wage ($18.00 - $25.00).
- Immediate start available.
- Comprehensive training and mentorship opportunities.
- Modern, inclusive office culture in downtown Oakland.
Responsibilities
- Manage daily office operations, including filing, data entry, and document management systems.
- Schedule and coordinate meetings, appointments, and travel logistics for senior management.
- Act as the primary point of contact for visitors and clients, providing exceptional front-desk support.
- Prepare and distribute internal communications, reports, and presentations with high accuracy.
- Handle incoming and outgoing correspondence via phone, email, and mail.
- Maintain office supplies inventory and place orders as necessary.
- Assist with basic accounting tasks, such as expense reporting and invoice processing.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum 1-2 years of experience in administrative support, reception, or a related field.
- Advanced proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
- Strong verbal and written communication skills.
- Exceptional organizational skills and the ability to prioritize multiple tasks effectively.
- Ability to maintain a professional demeanor under pressure.
- Familiarity with CRM software or scheduling tools is a plus.