Job Description
Are you an organized professional seeking a new opportunity in the heart of Oklahoma? Tulsa Executive Solutions is looking for a dedicated and proactive Admin Assistant to join our growing team. In this role, you will play a crucial part in ensuring our office operations run smoothly, providing high-level support to executives and management.
We offer a competitive benefits package, a collaborative work environment, and the chance to make a real impact. If you have excellent communication skills and a passion for organization, we want to hear from you.
Responsibilities
- Calendar Management: Schedule appointments, coordinate meetings, and manage internal calendars to ensure optimal time management.
- Communication: Handle incoming emails, screen calls, and draft professional correspondence on behalf of the management team.
- Data Entry: Accurately maintain and update digital databases, spreadsheets, and filing systems with a focus on data integrity.
- Office Operations: Manage office supplies inventory, process invoices, and assist with expense reports.
- Travel Coordination: Arrange domestic and international travel itineraries, including booking flights, hotels, and ground transportation.
- Event Support: Assist in organizing company events, training sessions, and team-building activities.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or certification in Office Administration preferred.
- Experience: Proven experience (1-2 years) as an administrative assistant or in a similar role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
- Soft Skills: Exceptional organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
- Interpersonal: Strong verbal and written communication skills with a professional demeanor.
- Detail-Oriented: Ability to maintain high attention to detail while managing confidential information.