Job Description
Are you an organized professional looking to make an impact? Apex Logistics Solutions is seeking a detail-oriented Admin Assistant to join our dynamic team in New York City.
We pride ourselves on a culture of efficiency and support. In this role, you will play a crucial part in ensuring our operations run smoothly. We provide all necessary equipment, so you can hit the ground running on day one.
Responsibilities
- Manage daily correspondence, including email, phone calls, and internal memos, ensuring a professional and timely response.
- Coordinate complex schedules, book meeting rooms, and arrange travel logistics for executive staff.
- Maintain and organize physical and digital filing systems for accurate record-keeping.
- Prepare, compile, and present accurate reports, presentations, and expense summaries.
- Assist in inventory management by tracking office supplies and coordinating equipment maintenance.
- Greet visitors and provide general administrative support to ensure a welcoming office environment.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 2 years of experience in administrative or executive support roles.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Exceptional written and verbal communication skills with a polished professional tone.
- Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
- Ability to maintain confidentiality and exercise sound judgment in decision-making.