Job Description
Join our dynamic team as a Direct Hire Administrative Assistant and become the backbone of our thriving Milwaukee operations! We're seeking a highly organized and proactive professional to support our executive team with exceptional administrative excellence. This full-time role offers competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of downtown Milwaukee. If you're passionate about precision, efficiency, and making a tangible impact, apply today to launch your career with a forward-thinking company.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and prioritize critical meetings across multiple departments
- Prepare, edit, and distribute professional correspondence, reports, and confidential documents with meticulous attention to detail
- Oversee office operations including supply inventory, vendor coordination, and facility maintenance requests
- Act as primary point of contact for internal and external stakeholders, providing exceptional customer service and timely communications
- Process expense reports, invoices, and purchase orders while maintaining accurate financial records
- Coordinate travel arrangements, logistics for company events, and meeting preparations
- Implement and maintain organizational systems for digital and physical document management
Qualifications
- Associate's degree or equivalent combination of education and administrative experience (3+ years preferred)
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to manage competing priorities in a fast-paced environment with minimal supervision
- Strong attention to detail with a track record of error-free document and data management
- Experience with calendar management, meeting coordination, and executive support
- Discretion and ability to handle confidential information with the utmost integrity