Job Description
Join our dynamic team as an Admin Assistant and become the backbone of our fast-paced operations! We're seeking a highly organized professional to provide exceptional administrative support in our Oakland headquarters. This immediate hire opportunity offers competitive compensation, a collaborative environment, and growth potential. If you thrive in detail-oriented roles and excel at multitasking, apply today to start your career with us!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive team
- Process invoices, expense reports, and maintain financial records
- Handle incoming communications (phone, email) and prioritize inquiries
- Prepare and distribute confidential documents, reports, and presentations
- Coordinate office supplies, equipment maintenance, and vendor relationships
- Support HR functions including onboarding and records management
- Assist with special projects and event coordination as needed
Qualifications
- Minimum 2 years administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Associate degree or equivalent administrative certification preferred
- Proven problem-solving and multitasking capabilities