Job Description
Are you a detail-oriented professional looking to make an impact in the heart of Miami? Oceanview Corporate Services is seeking a dynamic Admin Assistant to join our growing team. We pride ourselves on delivering exceptional administrative support to our clients and fostering a collaborative, high-energy work environment.
In this role, you will be the backbone of our daily operations, ensuring smooth communication, efficient document management, and seamless coordination of schedules. If you are organized, proactive, and ready to advance your career in a prestigious Miami-based firm, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunities for professional growth and development within the company.
- Work in a vibrant, multicultural environment in Downtown Miami.
Responsibilities
- Calendar Management: Manage executive calendars, schedule meetings, book travel arrangements, and coordinate conference room reservations.
- Communication Hub: Screen and redirect incoming calls, draft and proofread correspondence (emails, memos, reports), and act as the primary point of contact for internal and external stakeholders.
- Document Control: Organize and maintain both physical and electronic filing systems, ensuring strict confidentiality of sensitive company data.
- Office Operations: Order and maintain office supplies, manage inventory, and assist in the setup of meetings and events.
- Project Support: Assist with basic bookkeeping tasks, including expense reports, invoice processing, and data entry.
- Customer Service: Provide exceptional support to visitors and clients, ensuring a welcoming and professional reception area.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration or a related field is a plus.
- Experience: Minimum of 2-3 years of proven experience in an administrative or executive support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software (e.g., Salesforce, HubSpot) is highly desirable.
- Language: Excellent verbal and written communication skills in English; Bilingual in Spanish is highly preferred.
- Soft Skills: Exceptional organizational skills with the ability to multitask and prioritize tasks in a fast-paced environment.
- Attributes: Professional demeanor, strong problem-solving abilities, and a proactive attitude towards workflow optimization.