Job Description
Empire State Administrative Services is looking for a detail-oriented and professional Office Assistant to join our team in Buffalo, NY. We are committed to maintaining a high-standard work environment and are seeking a self-starter who excels in organization and communication.
In this role, you will be the face of our office, managing daily operations while enjoying a supportive culture that values work-life balance. We offer a hybrid-friendly schedule, allowing you to thrive in a dynamic professional setting.
Responsibilities
- General Administration: Manage incoming mail, emails, and phone calls, ensuring all inquiries are directed to the appropriate departments promptly.
- Data Management: Perform accurate data entry, maintain digital and physical filing systems, and update databases with current information.
- Scheduling: Coordinate meeting schedules, book conference rooms, and prepare necessary materials for internal and client meetings.
- Office Support: Order and maintain office supplies, manage inventory, and assist in the setup for corporate events or conferences.
- Customer Service: Greet visitors, provide directions, and ensure a welcoming atmosphere for clients and employees alike.
Qualifications
- Education: High school diploma or GED required; Associate's degree or relevant administrative certification is a plus.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience with CRM software is preferred.
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with diverse audiences.
- Organization: Strong attention to detail and the ability to prioritize tasks in a fast-paced environment.