Job Description
Join the Apex Operations Group Team!
Are you an organized, detail-oriented professional looking to make a tangible impact? We are seeking a Remote Admin Assistant to support our growing operations team in St. Petersburg, FL. This is a fantastic opportunity for someone who thrives in a fast-paced environment and wants to contribute to a high-performing company culture from the comfort of their home.
In this pivotal role, you will be the backbone of our daily operations, ensuring seamless communication and efficient workflow management. If you are looking for a position that offers both flexibility and professional growth, we want to hear from you.
Responsibilities
- Calendar & Scheduling: Manage complex calendars for department heads, coordinate internal meetings, and schedule external appointments with precision.
- Communication Hub: Serve as the primary point of contact for email and phone inquiries, drafting professional correspondence and routing messages to the appropriate stakeholders.
- Document Management: Create, edit, and organize spreadsheets and documents; maintain accurate digital and physical filing systems.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, hotels, and ground transportation, ensuring a seamless experience for the team.
- Project Support: Assist in preparing reports, presentations, and internal memos to support strategic initiatives.
- Vendor Relations: Liaise with third-party vendors and service providers to resolve issues and ensure service level agreements are met.
Qualifications
- Experience: Minimum of 2-3 years of experience in an administrative or executive assistant role.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Exceptional written and verbal communication skills with a professional demeanor.
- Organization: Strong time-management skills with the ability to prioritize tasks in a dynamic, multi-tasking environment.
- Independence: Self-motivated and able to work independently with minimal supervision in a remote setting.
- Education: High school diploma required; Associate’s degree or equivalent certification preferred.