Job Description
Are you an organized, detail-oriented professional seeking a flexible work-life balance in the vibrant city of Madison, Wisconsin? Madison Professional Services is looking for a dedicated Part-Time Office Assistant to join our close-knit team. In this role, you will play a pivotal part in ensuring our daily operations run smoothly and efficiently.
We offer a collaborative work environment, competitive pay, and the opportunity to develop your administrative skills in a dynamic setting. If you are ready to contribute to a thriving organization, we encourage you to apply today.
Responsibilities
- Manage incoming communications by answering phones, screening calls, and responding to emails in a professional manner.
- Maintain filing systems and organize physical and digital documents to ensure easy retrieval.
- Assist with data entry and update our internal databases with high accuracy and speed.
- Coordinate schedules for team meetings and manage calendar appointments for department heads.
- Order and maintain office supplies and inventory to keep the workspace fully equipped.
- Prepare meeting materials and take minutes during staff gatherings when required.
- Greet visitors and direct them to the appropriate personnel or department.
Qualifications
- High School Diploma or GED equivalent is required.
- Previous experience in an administrative or office support role is preferred but not mandatory for the right candidate.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong communication skills with the ability to interact professionally with clients and colleagues.
- Excellent organizational abilities and attention to detail.
- Basic computer literacy and the ability to learn new software quickly.
- Reliability and punctuality are essential for this part-time position.