Job Description
Join Our Team as a Part-Time Office Assistant
Apex Administrative Services is seeking a detail-oriented and proactive Office Assistant to join our vibrant team in Austin, TX. In this pivotal role, you will provide essential support to our operations, ensuring that our office runs smoothly and efficiently. We are looking for a self-starter who thrives in a dynamic environment and can manage multiple priorities with ease.
As a part-time team member, you will enjoy a flexible schedule while contributing to a culture of excellence and collaboration.
Why Join Us?
- Competitive hourly pay ($18.00 - $22.00).
- Flexible part-time hours to suit your lifestyle.
- Opportunity to gain diverse administrative experience.
Responsibilities
- Manage incoming communications, including emails, phone calls, and mail, with a professional and courteous demeanor.
- Perform data entry and maintain accurate digital and physical records of client and employee information.
- Assist in scheduling meetings, coordinating calendars, and preparing meeting materials.
- Handle front desk duties, including greeting visitors and directing them to the appropriate personnel.
- Order and maintain office supplies and inventory to ensure the workspace is fully equipped.
- Prepare internal reports, memos, and presentations using Microsoft Office Suite.
- Support various departments with ad-hoc projects as needed.
Qualifications
- High school diploma or GED required; Associate’s degree or relevant certification is a plus.
- 1-2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
- Strong written and verbal communication skills.
- Exceptional organizational skills and attention to detail.
- Ability to multitask effectively in a fast-paced environment.
- Must be reliable, punctual, and able to work independently.