Job Description
Join our dynamic team at Innovate Solutions Inc. as a Part-Time Admin Assistant and become the backbone of our fast-paced operations. This role offers flexible hours (20-25 hrs/week) in a collaborative environment where your organizational skills will directly impact our success. We're seeking a detail-oriented professional to support our San Jose headquarters with administrative excellence while enjoying competitive compensation and growth opportunities.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications via phone, email, and digital platforms with professionalism
- Process expense reports, invoices, and financial documentation with precision
- Maintain digital filing systems and ensure data integrity across platforms
- Coordinate office supplies inventory and vendor relationships
- Support HR functions including onboarding documentation and record maintenance
- Assist with special projects requiring research, data compilation, and presentation preparation
Qualifications
- Associate's degree or equivalent administrative experience required
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Minimum 2 years of administrative support experience
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Experience with CRM systems (Salesforce preferred)
- Proactive problem-solving approach with attention to detail