Job Description
Are you an organized professional looking for a flexible opportunity in the heart of Irvine? Apex Management Group is seeking a detail-oriented Part-Time Admin Assistant to join our dynamic team. If you thrive in a fast-paced environment and possess excellent communication skills, we want to hear from you.
As a vital part of our operations, you will ensure our office runs smoothly and efficiently. This role offers a great balance of responsibility and work-life balance, perfect for students or professionals seeking supplemental income.
Responsibilities
- Manage Communications: Handle incoming emails, phone calls, and mail with a professional and courteous demeanor.
- Schedule Coordination: Manage calendars, schedule meetings, and arrange travel accommodations as needed.
- Document Management: Maintain and organize digital and physical filing systems, ensuring easy retrieval of records.
- Data Entry: Accurately input data into CRM systems and prepare reports using Microsoft Office Suite.
- Office Support: Order and maintain office supplies, assist with event planning, and greet visitors warmly.
- Vendor Relations: Liaise with external vendors and service providers to resolve administrative issues.
Qualifications
- Experience: Minimum of 1-2 years of administrative experience, preferably in a corporate setting.
- Education: High school diploma or equivalent required; Associate’s degree is a plus.
- Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Organization: Exceptional time management skills and the ability to prioritize tasks in a busy environment.
- Communication: Strong verbal and written communication skills with a focus on professionalism.
- Flexibility: Ability to work part-time hours with occasional evening or weekend availability.