Job Description
We are seeking a dedicated and detail-oriented Office Assistant to join our growing team in the heart of San Francisco. This is an immediate hire opportunity for a proactive individual who thrives in a dynamic, fast-paced environment.
At Apex Business Solutions, we believe that a well-organized office is the backbone of success. As the first point of contact for our visitors and clients, you will play a crucial role in maintaining our professional image and ensuring our operations run smoothly. If you are looking for a role where you can utilize your organizational skills and contribute to a collaborative team culture, we want to hear from you.
Responsibilities
- Manage front desk operations, including greeting visitors and routing phone calls with a professional demeanor.
- Handle incoming and outgoing mail, packages, and courier services efficiently.
- Assist with data entry, filing, and maintaining accurate digital and physical records.
- Schedule appointments and manage calendars for executive team members using Microsoft Outlook.
- Order and maintain office supplies, ensuring the workspace is well-stocked and organized.
- Prepare meeting materials, take minutes during board meetings, and distribute agendas.
- Collaborate with the HR department to support onboarding processes and employee relations.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience as an Office Assistant, Administrative Assistant, or in a similar support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills with a focus on customer service.
- Excellent organizational skills and the ability to prioritize tasks in a busy environment.
- Experience with basic office equipment (scanners, printers, copy machines).