Job Description
Are you looking for a flexible and rewarding opportunity in the vibrant city of Orlando? Orlando Business Hub is currently seeking a highly organized and proactive Office Assistant to join our dynamic team. We are committed to fostering a collaborative work environment and are pleased to offer all necessary office equipment to our employees, ensuring you are fully equipped to succeed from day one.
In this role, you will serve as the face of our office and the backbone of our daily operations. You will handle a variety of administrative tasks, from managing communications to maintaining our filing systems. If you are a reliable professional with strong attention to detail and a desire to grow within a supportive team, we encourage you to apply today.
Responsibilities
- Manage Communications: Answer a multi-line phone system professionally, screen and direct calls, and manage incoming and outgoing emails and mail.
- Administrative Support: Prepare and distribute internal memos, invoices, and reports; handle data entry with high accuracy.
- Scheduling & Coordination: Assist with calendar management, schedule meetings, and coordinate room bookings for internal teams.
- Office Management: Maintain a tidy and organized workspace, manage office supply inventory, and coordinate with vendors for repairs or services.
- Customer Relations: Greet visitors warmly, check them in, and provide exceptional customer service to clients and guests arriving at our Orlando location.
- File Management: Organize and maintain both digital and physical filing systems to ensure easy retrieval of documents.
Qualifications
- Experience: Previous experience as an office assistant or administrative clerk is preferred.
- Education: High school diploma or GED required; associate degree or certificate in business administration is a plus.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional and friendly demeanor.
- Organization: Strong ability to multitask, prioritize tasks, and pay close attention to detail.
- Availability: Must be available to work full-time hours, Monday through Friday.