Job Description
We are looking for a detail-oriented and professional Office Assistant to join our team in Orlando, FL. This is a Direct Hire opportunity for a motivated individual who thrives in a fast-paced environment and wants to contribute to the efficiency of our daily operations.
As the face of our office, you will be responsible for providing exceptional administrative support, managing communications, and ensuring our office runs smoothly from morning to night.
Responsibilities
- Communication Management: Answer and screen incoming calls, route inquiries appropriately, and manage the company email inbox with professionalism.
- Scheduling & Coordination: Schedule meetings, coordinate travel arrangements, and maintain the executive calendar to ensure no conflicts arise.
- Document Management: Prepare, proofread, and distribute internal memos, reports, and correspondence; maintain organized physical and digital filing systems.
- Office Operations: Oversee office supplies inventory, process incoming mail, and ensure the reception area is welcoming and well-stocked.
- Data Entry & Reporting: Perform accurate data entry tasks, assist with payroll preparation, and generate basic reports using Excel.
- Event Support: Assist in organizing company events, team meetings, and client gatherings as needed.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Minimum of 2 years of experience in an administrative or office support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn new software quickly.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Attributes: Proactive, reliable, and detail-oriented with a strong work ethic.