Job Description
Join our vibrant San Diego team as a Direct Hire Office Assistant and become the backbone of our dynamic operations! We're seeking a detail-oriented professional to support our executives and ensure seamless office functionality. This is an excellent opportunity for career growth in a collaborative environment with competitive benefits and a culture that values work-life balance.
Pacific Business Solutions is a leading firm in the maritime logistics sector, known for innovation and employee development. We offer professional growth opportunities, comprehensive health benefits, and a prime downtown location.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence with professionalism
- Maintain organized digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding processes, including new hire paperwork and office equipment setup
- Coordinate office events, meetings, and catering logistics
- Procure office supplies and manage vendor relationships
- Support accounting functions including invoice processing and expense report management
Qualifications
- Minimum 3 years of administrative support experience in a professional office environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Associate's degree or equivalent combination of education and experience
- Experience with calendar management and scheduling software
- Proven ability to maintain confidentiality and handle sensitive information