Job Description
Are you an organized professional seeking a stable, direct hire opportunity in the vibrant city of San Diego? Our client is a leading local business looking for a reliable Office Assistant to join their dynamic team. If you excel in a fast-paced environment and enjoy supporting a diverse group of professionals, we want to hear from you.
This is a full-time position offering a competitive salary, comprehensive benefits package, and a collaborative work culture.
Responsibilities
- General Administration: Oversee daily office operations, including mail sorting, supply management, and maintaining a tidy, organized workspace.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, routing inquiries to the appropriate team members efficiently.
- Scheduling & Coordination: Manage the company calendar, schedule appointments, and coordinate meeting rooms, ensuring all logistics are seamless.
- Data Management: Perform accurate data entry and maintain digital and physical filing systems for easy document retrieval.
- Event Support: Assist in planning and executing company events, including preparing agendas, taking minutes, and coordinating catering.
- Vendor Relations: Liaise with external vendors and service providers for office maintenance, IT support, and facility needs.
Qualifications
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Education: High school diploma or GED required; Associate's degree preferred.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication Skills: Excellent verbal and written communication skills with a professional phone manner.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively in a multi-tasking environment.
- Integrity: High level of discretion and professionalism when handling sensitive information.