Job Description
Join our dynamic team at Bay Area Innovations Inc., a forward-thinking company in Oakland's thriving tech district. We're seeking a detail-oriented Office Assistant to support our daily operations and enhance workplace efficiency. This hybrid role combines in-person collaboration with remote flexibility, offering growth opportunities in a supportive environment.
As the first point of contact for visitors and clients, you'll embody our commitment to excellence while managing administrative tasks that keep our organization running smoothly. We value initiative, cultural awareness, and a passion for operational excellence.
Responsibilities
- Manage calendars, scheduling, and coordinate complex meeting arrangements for executive team
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and purchase orders using QuickBooks
- Coordinate office supplies inventory and vendor relationships
- Support onboarding processes for new hires including equipment setup
- Assist with event planning and logistics for company functions
Qualifications
- Minimum 2 years administrative support experience in professional setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with calendar management across multiple time zones
- Knowledge of basic bookkeeping principles preferred
- Ability to maintain confidentiality and exercise professional judgment
- Associate degree or equivalent combination of education/experience