Job Description
Are you an organized professional looking to make an impact in a vibrant city? Metro Louisville Administration is seeking a dedicated Office Assistant to join our thriving team. We pride ourselves on efficiency, and we need a detail-oriented individual to help us maintain our high standards of service.
As an Office Assistant, you will be the face of our organization for many visitors and the backbone of our daily administrative operations. You will have the opportunity to work in a collaborative environment with opportunities for growth and development.
Responsibilities
- Greet and welcome guests in a professional and friendly manner, directing them to the appropriate personnel.
- Manage the front desk reception area, including answering multi-line phone systems and transferring calls promptly.
- Perform accurate data entry tasks and maintain organized digital and physical filing systems.
- Prepare and distribute internal memos, reports, and meeting agendas to staff members.
- Coordinate travel arrangements and schedule meetings for executive leadership using calendar management software.
- Order and manage office supplies to ensure the workspace is fully equipped and efficient.
- Assist with basic accounting duties such as processing invoices and expense reports.
Qualifications
- High School Diploma or GED equivalent is required; Associate's degree preferred.
- 1-2 years of experience in an administrative support or reception role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Strong attention to detail with excellent organizational and time management skills.
- Excellent verbal and written communication abilities.
- Ability to work independently as well as part of a team in a fast-paced environment.